Administration Manager

Excellent opporuntity to join the Headquarters of our established award winning bank as an Administration Manager. You will have a host of important responsibilities Scope of Duties and Main Responsibilities: Management of administrative services, integrating the principles of business administration and compliance to corporate Policy for all activities related to such a position. Services of the institution such as record-keeping mail distribution, telephone operator, receptionist and other office support services. Manage a strategic approach to bank purchases and all other administrative services related functions that streamline and minimize short and long term cost and enhance overall quality. Manage staff motivation and career development to achieve institution objectives in a stable, efficient and reliable environment. Manage fixed assets including identification, proper labeling, monitoring of movements, system updates and annual inventory needs as defined by policies. Manage and possible guidance for all administrative services including but not limited to reprographics, transportation, telex and telephone operations, mail collection and distribution etc. maximizing use of automated systems such as e-procurement Manage admin operating budget and perform analysis and reporting to support decision-making. Purchases of printed materials and forms by obtaining requirements negotiating price, quantities, delivery, approving invoices and maintaining related records. Provide historical reference by developing and utilizing filing and retrieval systems. Achieve financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, maintaining cost, analyzing variances. Manage old records storage facility requirements, including record retention, safe storage, case of retrieval and efficient tracking to ensure return of records etc. To ensure that messengerial deliveries are done quickly and efficiently. To be responsible for the Bank’s postage facility and the Bank’s incoming and outgoing hand mail in accordance with the Bank’s procedures. To ensure that Bank cars are always in excellent and smooth running conditions. To ensure that the cars annual inspection and registration are done and insurance policies are renewed on a timely basis. To be responsible for the Bank’s stationery and kitchen requirements through meeting the business units requests on time and in accordance with the procedures in place. To be responsible for the in-house printing, collating and binding of reports, documents, forms and tickets, etc., ensuring high quality reproduction and binding at all times, together with prompt delivery within the scheduled deadlines. To check and control the telephone reports generated from the new automated telephone billing system, and to ensure that the monthly bills are generated and circulated to the concerned staff on time.

Job Details

Preferred Candidate