Executive Secretary - Gulf International Bank (GIB)

Duties and Responsibilities :
- Receives and screens visitors and telephone calls; responds to inquiries on a  variety of matters such as the status of various documentation and matters.
- Arrange presentations for the Capital unit, including ordering audio-visual  equipment, ensuring technical-staff is available, invite individuals, monitor confirmations, etc. 
- Schedules calendar of activities, including making commitments for meetings, conferences, or other engagements.
- Schedules and arranges meetings and conferences and notifies interested parties; arranges travel for staff including scheduling transportation and making hotel reservations.
- Operates keyboard equipment such as typewriters, word processors, and personal
computers to docket deadlines, process information, record notices, correspondence, reports, and other data.
- Operates keyboard equipment to produce Capital documents such as agreement,
memorandums, letters faxes, briefs, opinions, complaints, administrative decisions and orders from verbal or written instructions, dictation,
rough drafts, or other materials which may be difficult to interpret and/or format.
- Operates standard office equipment such as calculators, duplicating machines, facsimile machines, etc.
- May take or transcribe legal dictation, minutes of meetings, and taped records of conferences, discussions, or interviews. 
- Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content. 
- Inputs, retrieves, updates, and deletes information using computerized databases.
- Sorts, opens, logs, and distributes incoming mail to staff; attaches incoming correspondence to matter file and related materials needed for action.
- Composes routine letters and memoranda and prepares reports using knowledge of work area instructions and guidelines.
- Determines need for and requisitions supplies, equipment, and repair and maintenance services through agency channels.
- Assists in the preparation of travel vouchers, time keeping, invoice payment, budgeting and other personnel records.
- Assembles and summarizes information from files, newspapers, journals, documents, and other available resources for use by the supervisor, staff, or others.
- Perform legal secretarial activities which may be highly confidential and sensitive, for the Capital counsel.
- Coordinates the administrative support activities for Capital unit.
- Assisting, amending and updating reports for Compliance which relate to Capital work.
- Other duties that arise from time to time and which relate to the Capital Unit.

Job Details

Preferred Candidate