Procurement Administrative Assistant - Shift

General Purpose
Provide executive administrative support and assistance to a Senior-level Manager.

Main Job Tasks and Responsibilities
• prepare and edit correspondence, communications, presentations and other documents
• design and maintain databases
• file and retrieve documents and reference materials
• conduct research, collect and analyze data to prepare reports and documents
• manage and maintain executives' schedules, appointments, and travel arrangements
• arrange and coordinate meetings and events
• record, transcribe and distribute minutes of meetings
• monitor, screen, respond to and distribute incoming communications
• answer and manage incoming calls
• receive and interact with incoming visitors
• liaise with internal staff at all levels
• interact with external clients
• co-ordinate project-based work
• review operating practices and implement improvements where necessary
• supervise, coach and train lower level staff

Job Details

Preferred Candidate