Assistant Document Manager - People Dynamics

Posted By Gulf Recruitments
  • Manage the centralized document repository ensuring all the documents are duly received, recorded and secured. Ensure quality and compliance with organization policies and procedures with regards to document management.

  • Perform the role of the company’s owner of Document Control system(s), policies, and standards and liaise with other document control functions on operational standards

  • Review the completeness and correctness of all documents belonging to a respective function / directorate

  • Conduct end to end business analysis and design of content lifecycle management within DMS electronic file system.

  • Design and deploy firm information document governance, email, security and privacy policies related to content in the DMS.

  • Designing, documenting, implementing and deploying implementations of DMS system.
    Ensure follow-up with concerned stakeholders on missing signatures, addendums, and other documentation.

  • Receive, sort, and examine all incoming and outgoing documents (including external and all internal related documents)

  • Collect and archive all documentation including confidential documents, and share / circulate on need basis

  • Develop key search string references for all documentation uploaded into system to ease process of searching for documents

  • Distribute documents to internal and external parties and as required by the company’s stakeholders

  • Ensure effective control and maintenance of documents by Document Control (Junior)

  • Ensure adherence to standards and procedures, in: scanning and uploading live documents; setting search attributes for each file to ensure ease of retrieval; ensuring bulk scanning processing; and distributing documents to internal and external parties.

Job Details

Posted Date: 2019-05-21
Job Location: Doha, Qatar
Job Role: Information Technology
Company Industry: Aerospace and Defense

Preferred Candidate

Career Level: Management
Gender: Male
Nationality: Qatar
Degree: Bachelor's degree

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