Senior Secretary

Key Purpose:

Performs advanced secretarial duties in support of the Projects Director.

Role & Responsibilities:

• The Senior secretary must use a blend of skills and intelligence, good judgment and senior-level experience.
• Closely involved with the work of the Projects Director and has frequent contacts with top management in the company.
• Deals with the Projects Director’s incoming/outgoing emails, including assessing its priority, collating it with relevant background information and presenting it in a logical and orderly manner.
• Independently draft responses to straightforward correspondences, and deal with it to minimize the volume of direct responses required from the Projects Director.
• Preparing executive presentations, drafting letters and diaries, ensuring its accuracy and timely production and dispatch.
• Reviewing Contracts, MR’s, and LPO’s.
• Ensures the accurate and timely production of all reports and papers generated by the Projects Director.
• Organizes meetings and receiving visitors to the Projects Director office 
• Attending meetings and producing minutes of meetings and ensuring follow-up action is carried out.
• Any other duties and responsibilities as instructed by the Projects Director.

Job Details

Preferred Candidate