Medical Secretary - Hamad Medical Corporation

1. Schedules appointments for various department / clinical procedures, for outpatients and inpatients.
2. Preparing for the daily procedures in the unit, by creating accurate appointment lists, arranging for patient’s files and other records, preparing medicom labels, data-input into the system.
3. Updating consultation lists for the department, on a daily basis, for the doctors consultation rounds of the in-patients.
4. Preparing daily and monthly census of the various procedures carried out in the unit, based on the type of procedure, nationality and gender of the patients and also the census for the outpatients and inpatients.
5. Preparing the on-call schedule of the unit, for the consultants, specialists, residents and nurses and updating the information on the Intranet.
6. Drafting internal and out-going memos and dispatching them.
7. Handling telephone calls and relaying messages to doctors, checking e-mail messages and other correspondence received in the unit.
8. Providing relevant information to patients and relatives via telephone calls.
9. Filing and maintaining records as per JCI standards.

10. Lunch/dinner booking, notifying departments or officials to be visited, provide access/advise
for visitors to required information.
11. Handle requests for information/inquiries from staff members in department or other
departments and resolves or assists in resolving a variety of enquiries/complaints made by
patients and their family members.
12. Receive, review and sort all incoming correspondences thru mail, faxes, e-mails, to chairman
/ department head office.
13. Prepare responses to correspondences pertaining to routine and technical inquiries in
Arabic/English languages. Compose complex replies/letters to non-routine inquiries in
Arabic and English languages for the review and signature of chairman / department head.
14. Type memoranda, letters, compile and transcribe reports in Arabic/English languages using
word processor.
15. Prepare invoices, electronic or manual monthly time sheet for the chairman / department
head, annual budget preparation proposals for the department using computer MS Office
applications.
16. Monitor and supervise the performance and work done by subordinate clerical staff.
17. Screen and review correspondences prepared by subordinate clerical staff in the
department for proper format, grammatical and typographical accuracy, conformance to
corporation established policies and instructions of the chairman / department head.

18. Maintain a filing system and keep records pertaining to reports and correspondences
concerning the department.
19. Perform other duties as assign

Job Details

Preferred Candidate