Administrative Assistant

To provide administrative and office support to the Legal Affairs Manager as well as to the overall department to facilitate day-to-day operations of the department.

Operational

1. 
   
2. Provide secretarial and administrative support to the Legal Affairs Manager and employees of the department.
   
3. Answer, screen and transfer inbound phone calls for the Legal Affairs Manager.
   
4. Maintain office supply inventories by checking stock to determine inventory level, place orders for supplies to the Procurement Department and verify receipt of supplies once received.
   
5. Schedule and coordinate internal/external meetings and appointments as required by the Legal Affairs Manager.
   
6. Record, compile, transcribe and circulate minutes of meetings arranged for the Legal Affairs Manager and on a need basis for employees in the department.
   
7. Support the department in collecting and analyzing data, preparation of reports.
   
8. Prepare documents including correspondence, reports, drafts, memos and emails as required by the department or Legal Affairs Manager.
   
9. Perform clerical duties including photocopying, fax and mailing as required by the Legal Affairs Manager and/or employees in the department.
   
10. Coordinate with the outsourced travel agents regarding all the travel requests from employees in a timely and efficient manner.
    
11. Follow data management procedures and guidelines for manual and electronic filing of documents / information related to the department.
    

Receive and direct visitors to relevant employees in the department.

Job Details

Preferred Candidate