Executive Assistant - Artan Holding

Reporting to the ED and working for the ED and DoE, the EA will handle a wide range of administrative and executive support-related tasks. They must be exceedingly well-organized and flexible, and must be able to function effectively within a dynamic environment under minimum supervision.
 Ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the ED and DoE’s offices.
 Undertake secretarial functions for all school Boards of Governors, including: meeting scheduling, organizing participation, voting and quora, record-keeping, the issuing of minutes, sub-committee management and document preparation.
 Attend weekly school management meetings alongside the DoE, and issue agendas and minutes.
 Manage the online calendar, meeting and event commitments ensuring sufficient time for operational requirements in the office.
 Arrange travel requirements as and when required in conjunction with PA to CEO.
 Arrange meetings including coordinating all logistics, materials etc, and take notes and issue formal minutes within 2 working days of meeting taking place.
 Provide general assistance during presentations, planning itineraries, developing agendas and meeting materials, etc
 Receiving and interacting with visitors at all levels and ascertaining nature of business
 Liaise effectively and efficiently with various senior employees, clients, suppliers and other staff
 Answering and managing incoming calls, relaying messages to the correct members of staff
 Open and distribute incoming mail and other material and respond on behalf of the ED and DoE where appropriate
 Competently and confidently delegating work in the ED and DoE’s absence
 Compile data, statistics and other information and conduct research as directed by the ED and DoE
 Ad hoc personal errands for the CEO
 Deputise for the PA to CEO in her absence

Job Details

Preferred Candidate