Acquisitions Officer

Job Purpose:

Reporting to the Head of Acquisitions, the Acquisitions Officer coordinates the day-to-day operations of the Acquisitions Support Team. This unit researches titles and places orders for all materials for the Qatar National Library. Materials Acquisitions management activities such as book vendor selection, claiming open orders, and monitoring of standing orders are also the responsibilities of the Acquisitions Support Team. This team is also responsible for receiving and organizing of orders once they enter the library management system and physically received in the building. All members are expected to handle all aspects of acquisitions support from order processing to organizing the delivery of materials and other tasks as assigned.

Key Result Areas:

 Performs the day-to-day operations of the Acquisitions Support Team.
 Utilizes bibliographic tools such as Millennium, OCLC, and others
 Participates in cross-training activities within the Technical Services department
 Performs bibliographic searching and verification using various sources such as catalogues, websites, vendor databases, and national databases
 Prepares and places orders for library materials with commercial vendors through vendor interfaces and direct through online sources such as Amazon
 Communicates with vendors regarding status of orders and other issues relating to the availability and delivery of library materials
 Communicates across departmental teams and library departments to clarify bibliographical information of items requested and seek additional bibliographical information if provided information is insufficient
 Creates, uploads, and downloads new bibliographical, acquisitions, and holdings records in Millennium
 Collects and prepares monthly statistics and other documentation as needed
 Participates and adds input to the planning, decision making, and management of the Acquisitions Department
 Gathers data and prepares documents for periodic review
 Performs additional related duties as required

This position includes, but is not limited to, other duties as required and defined by the scope, purpose, and spirit of the institution and are not always indicative of the title and grade of the position.

Job Details

Preferred Candidate

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