Facilities and Logistics Staff - Gas Exporting Countries Forum (GECF)

ob Description
Role:
Under general supervision, responsible for maintenance of Secretariat’s facilities, infrastructure, interior and exterior set up; carries out arrangement and supervises the delivery of required operational services/goods for Secretarial needs. Assists in organization and holding of all aspects of GECF internal and external meetings, including Ministerial and Executive Board meetings; workshops; working groups, etc.
Principal Responsibilities:
1. Plans, coordinates, executes and manages provision of diverse range of goods and support service resources (manpower, equipment, transport, printing, catering, cleaning, installation, repairs, etc.);
2. Manages contracting activity, procurement requests, coordinates of bidding/tenders on qualified suppliers, as may be required; responsible for purchase/delivery of goods/materials/equipment, services, etc.;
3. Responsible for maintenance of office premises and working places in a safe, ergonomic and secured manner by contributing to the development of procedures relevant to HSSE (health, safety, security and environment) and ensuring that applicable standards are been adapted and followed;
4. Manages repairing and maintenance work and supervises contracted workforce during job execution to ensure effective repairs and keeping disruption to the working environment to a minimum;
5. Landlords operational interface (liaison with Tornado Tower management) and responsible for benchmarking facilities management with key companies;
6. Assists in office space planning and workspace design;
7. Assists in fixed assets management, including its safety usage and timely inventory; coordinates moves of furniture and equipment;
8. Contributes to the administrative support of GECF events and meetings, including but not limited to program preparation, resources and budget planning, search for suppliers, preparation of contracting documentation for provision of goods and services, maintaining communication with delegates for logistic coordination; insures that venue is ready for the meetings; preparation of reports after the meetings;
9. Provides diverse support services and technical expertise as focal point for all matters related to office facilities and logistics operations.
10. Acts as the first emergency contact (emergency response planning, work and people relocation planning, telephone cascading);
11. Carries out any other tasks assigned to him/her by his/her relevant superiors (Secretary General or Department Head) as pertaining to his/her background, qualifications and position.

Job Details

Preferred Candidate