- Administer and control the Petty Cash of the Administration while handling passport and contract control in compliance with Government and Group policies and regulations.
- Oversee the handling of the Petty Cash for Administration Section in order to ensure the timely reimbursement and refunds of Government Relations and Administration’s expenses in delivering its services.
- Monitor and control the Group Employee’s passports to ensure its security and control within the defined Administration process and standards.
- Prepare Administrative reports on Passport and Resident permit to timely inform the respective Divisional representatives and its employees for their action.
- Carry out the reimbursement of all relevant expenses submitted by the GRO and Admin team to ensure the timely and accurate return of their personal funds.
- Ensure that the employee or their divisional representative provides the correctly filled form, approved by the respective Division Head, before temporarily or permanently releasing the passport.
- Prepare reports, in a monthly basis, on expiring Resident Permits by Division for submission to the concerned Division Heads and their administrative representatives.
- Ensure that the employee signs for the receipt of the passport and that the passport copy is included in the form before it is filed in the respective Employee’s record.
- Regularly check the HRMS system for any Exit or Cancellation Permit requests in order to prepare and submit the passport with the copy of the request to the Admin Officer - Front Desk for proper processing.
- Carry out top off of the Petty Cash with Group Finance, when it reaches the minimum threshold level, to ensure continuous availability of funds for present and future reimbursements.
- Ensure the availability of all relevant documents, receipts, transactions in the Top off report to prevent any disapproval or delays from the issuance of funds.
- Provide the necessary support to the Admin Team to ensure the delivery of the Section’s targets and objectives.
Job Details
| Posted Date: | 2018-09-04 |
| Job Location: | Doha, Qatar |
| Job Role: | Administration |
| Company Industry: | Automotive |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Male |
| Nationality: | India |
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