Bilingual Executive Assistant

·Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
·Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
·Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
·Represents the executive by attending meetings in the executive's absence; speaking for the executive.
·Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
·Maintains customer confidence and protects operations by keeping information confidential.
·Completes projects by assigning work to clerical staff; following up on results.
·Prepares reports by collecting and analyzing information.
·Secures information by completing data base backups.
·Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
·Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
·Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
·Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;establishing personal networks; participating in professional societies.
·Contributes to team effort by accomplishing related results as needed.
 

Job Details

Preferred Candidate

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