Senior Administrator ( UAE National )

Purpose of Position To Provide administrative assistance with daily duties and responsibilities. To be the first point of contact to provide assistance wherever needed through the team.


Understanding a situation, issue, problem, etc., by breaking it into smaller pieces, or tracing the implications of a situation in a step by step way. Analytical thinking includes organizing the parts of comparisons of different features or aspects; setting priorities on a rational basis; and identifying time sequences, causal relationships, or if-then relationships.
Considering the finer aspects of a plan, concept, action, document, proposal; attending to the specifics, small print; adding detail and finer touches to complete project, document, work, plan, proposal.
The degree to which the employee transmits oral/written ideas professionally (tone, emotion, clarity, accuracy, logic); Expresses oneself confidently in discussions. Listens to and acknowledges others.
Ability to efficiently establish an appropriate course of action for self and/or others, to accomplish a specific goal, make proper assignments of personnel, and appropriate use of resources - includes effective and efficient prioritization of work assignments.
Ability to communicate in writing using proper grammar and syntax, in an organized, accurate, and concise manner
Duties & Responsibilities:
1. To undertake a range of clerical or technical tasks which require the exercise of a high degree of personal judgement, initiative and responsibility with little or no supervision.
2. Manage the diary and travel arrangements for the Director of the department and the Team when necessary.
3. Provide support in developing and maintaining systems i.e. Material Requisition Spreadsheet. Ensure equal workload is distributed to the team and assist with daily enquiries from internal customers.
4. To take responsibility for professional development including keeping abreast of new work-related developments in the specific area of responsibility.
5. To ensure, as appropriate, the confidentiality, integrity and availability of information being held, accessed, or processed within the remit of the post.
6. Take minutes during departmental meetings and distribute to appropriate staff.
7. Manage and organize the administrative support resources in the department and prioritize departmental workloads.
8. Assist with the department personnel’s technical documentation preparation.
9. Preparation of reports, general correspondence and other communications as required.
10. Coordinate and provide a full administrative support as required for meetings, conferences and other events.
11. Ensure monthly reports are coordinated and distributed to the Director of the department.
12. Manage the projects and assist the Managers where necessary;
13. Handle and refer vendor queries as applicable.
14. Follow up and order stationary.
15. Liaise with office management and facilities management for adhoc queries.
 
 
 

Job Details

Preferred Candidate

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