Administration Secretary - Qatar - Imdad

Responsible for the day-to-day general administration of the respective regional office, handling the front-desk, assisting the management and supporting the staff team.

Job Responsibilities & Performance Standards:

• Act as the main point of contact for visitors and callers, including reception duties
• Provide general administrative support to the management and staff team
• Undertake general administrative duties including: general word processing, filing, copying and faxing
• Dealing with incoming and outgoing mail and general emails
• Ordering of equipment, materials and office supplies
• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed
• Prepare contracts for suppliers as advised
• Arrange meetings relating to the core operation of the Company
• Arrange hospitality, courier services, and purchase supplies to ensure the smooth running of the organization on a day to day and as required basis
• Provide administrative support for matters relating to the premises and operations including maintenance contracts, expenses claims, security, alarms, opening, insurance and transport