Secretary

Looking for a female and Bilingual (Arabic and English) - Writing, Reading and speaking.

• Maintain executive’s agenda and plan appointments, board meetings, and all engagements.
• Schedule meetings and arrange conference rooms.
• Attend meetings and prepare notes/minutes of meetings
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for senior executives, and Organize travel arrangements and Schedules.
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research within the scope of responsibility and prepare presentations or reports as assigned
• Monitor the follow-up of correspondence to ensure control over the closeout of correspondence.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Operate office equipment, such as photocopy machine and scanner.
• Maintain hard copy and electronic filing system.
• Performs other responsibilities associated with this position when appropriate.

Job Details

Preferred Candidate