Front Office Receptionist - Sharaka Holdings

• To professionally answer telephones and attend to tenant requests and issues raised.
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• To log all requests into company Sharepoint system and transfer the request to respective departments e.g. maintenance, housekeeping etc.
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• Answer inquiries from companies. Greet visitors warmly and make sure they are comfortable Inform the host that a visitor has arrived and introduce the visitor and host together.
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• Schedule meetings and conference rooms. Make coffee and set out food. (manager, visitors)
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• Ensure reception area is kept clean and tidy at all times. Coordinate mail flow in and out of office via the company drivers. Coordinate all office activities.
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• Professionally handle all petty cash in conjunction with company procedures and Property and Operations Managers. Subsequent disbursement of petty cash to maintenance, office supplies, cafeteria, and housekeeping.
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• Preparation of Petty cash and reimbursement/expenditures replenishment.
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• Arrangement of tenant car parking availability as per lease terms and conditions and with the assistance of the security officers.
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• Provide visitors badges to new tenants and direct new tenants to where they can sign in for their property registration and checklist. Send and receive company emails and faxes.
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• Collect and distribute parcels and other mails to the tenants. Perform basic bookkeeping, filing, and other clerical duties Take note and pass on messages to intended recipients. 
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Job Details

Preferred Candidate